The Clark County Library System provides equal access to information resources, learning opportunities, and supports the respectful exchange of ideas while building community and inspiring a lifelong love of reading.
Issuance of Library Card
Those wishing to acquire a library card must submit an application for and provide any and all documentation needed to comply with this policy. The validity of the information on a library account must be re-established on an annual basis to maintain borrowing privileges. Library Cards may be issued to persons ages 5 and up. Applicants, including minors, must be present at time of application. The first library card issued will be at no cost, but subsequent replacement cards will have a replacement fee of $2.00 each.
A applicant must provide the following:
Full Name (First, Middle, and Last)
Date of Birth
Valid Government Issued Identification with Photo
Proof of Physical Address With Applicant’s Name Indicated (i.e. utility bill, insurance card, etc)
Valid Student ID for College Students (where applicable)
Phone Number of a Non-Relative within the County
Applications for a minor must be made by the minor’s legal guardian and have the signature of the legal guardian accepting financial responsibility. The ID and proof of address used for a minor’s account must be that of the legal guardian accepting financial responsibility and completing the application process.
The library will serve all residents of Clark County. Service will not be denied or abridged because of religious, racial, social, economic, or political status; or because of mental, emotional, or physical condition; age; or sexual orientation.
The use of the library may be denied for due cause. Such cause may be failure to return library materials or to pay penalties, destruction of library property, disturbance of other patrons, failure to abide by library policies or any other illegal, disruptive, or objectionable conduct on library premises.
Access to the holdings of the Clark County Library will not be restricted for anyone using the materials in-house. Those wishing to borrow items from the library’s circulating collection or use the Inter-library Loan Service, must have a valid library card.
General It is a patron’s responsibility to maintain necessary and proper standards of behavior and hygiene in order to protect his/her individual rights and the rights and privileges of others. If a patron creates a “public nuisance,” that patron may be restricted from the Library and the use of library facilities. Those who are unwilling to leave or do not leave within a reasonable amount of time, after being instructed to do so by the staff, will be subject to the actions of law enforcement.
Children Children under the age of 10 should be accompanied by an adult while on library property or while attending library functions. Those responsible for children ages 6 and under should remain within sight of the child. Those adults acting as the responsible party for a minor child are responsible for the child’s behavior and compliance with library policy. Children who are disruptive or causing a “public nuisance” are subject to the same general policy of behavior as other library users.
Prohibited behaviors Smoking within 25 feet of doorways
Tobacco use or Vaping
Food and drink within the library, except with permission
Alcohol use or drunkenness
Illegal substance abuse or influence
Disrespect of staff and other patrons
Damaging of library property
Entering staff areas
Disrupting the general use of the library for others
Hampering the ability of the staff to do their jobs effectively
For the purposes of this policy a “public nuisance,” is one who infringes on the rights of other library users through loud behavior, violence, poor hygiene, misuse of library materials and/or equipment, lack of obedience to library policy, etc.
The meeting room is a public facility and is available to any individual or organized group in the Library’s service area. Exceptions may be made by the Library Board if the Board deems extenuating circumstances are involved. The fact that a group is permitted to meet at the Library does not in any way constitute an endorsement of the group's policies or beliefs by the Library staff or Board. The Library Board and staff do not assume any liability for groups or individuals attending a meeting in the Library.
The following rules apply to the use of the library’s meeting room:
The room may be reserved no more than ninety days in advance, with the exception of a regularly occurring event series.
It is understood that library programming will have first priority in room access.
There will be no charge for use of the room.
No fee may be charged to participate in programs held in the library’s meeting room facility, nor may the facility be used for sales or solicitation.
Refreshments may be served if provided by the group utilizing the space, but all clean up is the responsibility of those using the space.
No smoking is allowed.
The people using the room shall leave it in neat, clean, orderly condition; if not, the group/individual will be given notice that continued offense will result in denied access to the meeting room.
The Library is not responsible for any equipment, supplies, materials, clothing, or other items brought to the Library by any group or individual attending a meeting.
Use of the meeting room must be held during regular library hours.
Material Selection and Collection Development Policy Approved by the Clark County Library Board I. Introduction A. Purpose of the Collection Development Policy B. Library Collection Objectives C. Controversial Material D. Responsibility for Selection and Management II. Guidelines and Review Sources A. General Selection Guidelines B. Recommendations from the Public C. Review Sources D. Self-Published Materials E. Formats III. Gifts and Tax Deductions IV. Access to Materials A. Precepts of Freedom B. Access C. Process for Reconsideration of Library Materials V. Maintenance of the Collection A. Evaluation B. Material Withdrawal Policy C. Disposition of Withdrawn Materials D. Replacements
Appendix A. Freedom to Read Statement Appendix B. Freedom to View Statement Appendix C. Library Bill of Rights Appendix D. Request for Reconsideration of Library Materials
I. Introduction A. Purpose of the Collection Development Policy The purpose of this document is to inform our community’s understanding of the purpose and nature of Clark County Library’s collection as well as provide guidance and direction to the Library staff for the development and maintenance of the Library’s collection. B. Library Collection Objectives The primary objective of the Library’s collection is to meet the informational, intellectual, cultural, and recreational needs of the community. The Library selects materials to serve as many people within our service area as possible, including individuals of every age, educational background, personal belief system, occupation, economic level and ethnic background, and to reflect the diversity of interests and viewpoints found throughout the community.
Selection of materials for the Library’s collections reflects the community’s needs and interests. The use of existing materials also provides a helpful indicator of the potential appeal of new selections and is therefore closely monitored. Staff considers data such as checkout statistics, suggestions for purchase, and number of reserves placed on materials to inform the selection process.
In general, the Library’s collections emphasize up-to-date information that reflects a variety of viewpoints; Library staff retains or replaces older materials if they are considered standard works, are useful, or are in demand. Collection guidelines typically give preference to general treatments that support informal study over those that are specialized, scholarly, or intended for professional use. Textbooks are not generally selected. While a limited number of selections are made for research use in the reference collection, for the most part, materials are intended for public use and circulation. The Library always strives to add materials in new formats as they become commonly used throughout the community. C. Controversial Material The Library selects representative material espousing various points of view, so that the free individual may examine a variety of presentations and make his or her own decisions. The Library does not promulgate particular beliefs or views, nor is the selection of any given material equivalent to endorsement of the creator’s views. The Library seeks to provide materials that represent differing approaches to issues of a controversial nature. Library staff do not make selection decisions on the basis of any anticipated approval or disapproval, but on the merits of the work in relation to building the collection and serving the diverse needs and interests of the community. D. Responsibility for Selection and Management The responsibility for materials selection and management rests in the hands of the Library’s governing body-- the Clark County Library Board. The Board delegates the selection and management of materials and development of the collection on a day-to-day basis to the County Librarian.
II. Guidelines and Review Sources A. General Selection Guidelines Collection Development staff use their training, knowledge, and expertise, along with the following general guidelines to select materials for the collection:
Extent of current or anticipated popular demand, professional reviews, and publicity
Relevance to community needs and interests
Suitability of subject, writing or artistic style, and reading level for the intended audience
Reputation and qualifications of the author, artist, publisher, or producer, with preference generally given to titles vetted by the editing and publishing industry
Current or historical significance of the author or subject
Local significance of the author or subject
Relationship to the existing collection
Value of the material in relation to cost
Availability from established library vendors
Library materials budget
Suitability of format for library circulation and use
Availability and accessibility of the same materials from another library
B. Recommendations from the Public Library staff give serious consideration to suggestions from the public concerning possible purchase of materials and use the same guidelines that inform decisions on all other materials the Library purchases. Patrons can submit suggestions using a form made available to facilitate this process.
C. Duplicates To meet demand, the Library may purchase materials in quantity for mass use and limited retention. Multiple copies of items anticipated to be in high demand may be purchased in the initial order. In addition, the Library purchases additional copies of materials based on a ratio of reserves to copies. D. Review Sources Collection Development staff use reviews from professionally recognized publications as their primary source for materials selection. Additionally, library staff may consult standard bibliographies, booklists by recognized authorities, and the advice of experts in specific subject areas. E. Self Publish Materials Collection Development staff generally does not select self-published materials unless they meet the same guidelines as other materials purchased for the collection, have received positive professional reviews, or are in particularly high demand. F. Formats The Library collects a variety of print and non-print formats. Library staff consider the addition of new formats to the collection when industry reports, national survey results, and local requests indicate that a significant portion of the community has the necessary technology to make use of the new format. Library staff also consider the availability of items in the format, cost, maintenance needs, and the Library’s ability to acquire, process, store, and circulate the items when adopting or discontinuing formats.
III. Gifts and Tax Deductions The Library accepts gifts or donations of books or other materials with the understanding that they may be used or disposed of as Library staff determine is appropriate, using the guidelines set forth in this policy for the purchase and maintenance of materials. Staff also consider the costs associated with processing materials for use in the collection as well as the condition of the gift material. Gifts that Library staff choose not to add to the collection will be given to Friends of the Clark County Library for sale. Library staff shall not provide appraisals or establish the value of donated items. Valuation of the gift is the responsibility of the donor, however staff can provide a letter stating the quantity of items donated. We reserve the right to refuse any materials deemed unsuitable for use.
IV. Access to materials A. Precepts of Freedom The Board and staff believe that the right to read and view is an important part of the intellectual freedom that is basic to democracy. American Library Association’s Freedom to Read Statement (Appendix A), Freedom to View Statement (Appendix B), and the Library Bill of Rights (Appendix C) guide the Library in the selection of materials for its collections. The Library is a unique public institution charged with being an unbiased repository of recorded expression. Any attempt by a group or individual to remove items from the collection, or to add items not meeting standards set by this policy, shall be treated with the utmost seriousness by Library staff and the Board. Censorship is an individual matter and that--while anyone is free to reject books or materials of which they disapprove--they cannot censor or restrict the freedom of others. The Board has a legal responsibility for the collection and its protection under the First Amendment of the Bill of Rights of the United States Constitution. B. Access The Library assures free and open access to its holdings. Children and teens may use all collections of the library. Responsibility for reading and viewing activity of children and teenagers rests with their parents and legal guardians. The library does not intrude on that relationship.
Processing and shelving of materials does not reflect a value judgment. The Library uses directional and informational labeling to make it easier for patrons to locate and select materials; we do not use labels to discourage use or suggest moral or doctrinal endorsement. The Library shelves all materials in their proper order on open shelves freely and easily accessible to the public, with the exception of a limited number of materials used for ready reference or programming.
C. Process for Reconsideration of Library Materials A patron may request reconsideration of a library item by completing a Request for Reconsideration of Library Materials form (Appendix D). Within thirty (30) days of receipt of the completed form, the Director will send a written response to the patron. The material in question will stay in the collection during the reconsideration process.
If the patron is not satisfied with the decision, the patron may appeal the decision to the Board for consideration. In the event of such action, the Board’s sole responsibility will be to determine whether the Library Director’s decision was in compliance with this policy. The Board’s decision will be final.
V. Maintenance of the Collection A. Evaluation The Library evaluates the materials in its collection on a regular basis to determine if the collection meets the needs of the community. Methods used may include: analysis of turnover rates, circulation statistics, checks of holding of titles from selected bibliographies, or other means. B. Material Withdrawal Policy The deaccessioning of materials is an integral part of the collection development cycle. In general, the Library follows the guidelines set by the CREW Method. The CREW Method recommends a formula for withdrawal of specific types of material based on a combination of age, usage, and the following factors: M Misleading or inaccurate U Ugly, worn, beyond repair S Superseded by a newer edition or different work T Trivial, or little merit I Irrelevant to community needs E Easily available elsewhere In addition, staff may withdraw items from the collection if the curatorial or environmental requirements exceed the resources of the Library.
C. Disposition of Withdrawn Materials Withdrawn materials in acceptable condition will be given to the Friends of the Clark County Library for sale. D. Replacements Replacements for items that have been withdrawn because of loss, damage, or wear are not made automatically but are decided based upon general selection guidelines. Damaged books of intrinsic value that are no longer in print or that have high replacement costs may be rebound if the physical conditions permit.
The Clark County Library recognizes that some materials are controversial and that any given item may offend some patrons. Selection of materials will not be made on the basis of anticipated approval or disapproval, but solely on the basis of the principles stated in this policy.
Responsibility for a minor’s access to individual items rests with their parents or legal guardians. Selection of library materials will not be inhibited by the possibility that materials may come into the possession of children.
Library materials will not be marked or identified to show approval or disapproval of their contents, and no library material will be sequestered except to protect it from damage or theft.
The Clark County Library Board endorses and will adhere to the Library Bill of Rights, the American Library Association Freedom to Read Statement and the policy on the confidentiality of records.
The final responsibility for books selection rests with the Library Director who operates within the policies outlined by the Library Board.
Although materials are carefully selected, differences of opinion can arise regarding suitable materials. Patrons requesting that material be withdrawn from or restricted within the library must submit a request, in writing, to the Library Director. This document must include the exact content that the complainant finds objectionable (quotes, and page numbers) and a detailed reason for the objection. In order to request a reconsideration review, the complainant, themselves, must have read/viewed the material in its entirety.
If the patron is not content with the Library Director’s response or action regarding the item in question, a formal request for reconsideration may be made to the Library Board. A patron requesting this action must fill out a reconsideration form in its entirety. Once this form is completed and returned to the Library Director, the reconsideration will be placed on the agenda for the next Library Board meeting, or as soon as possible per Library Board By-laws. For more information regarding the materials selection, please see the Collection Development Policy.
Circulation and Lending Policy
New Accounts An account will be considered new for the first month in which a person has been issued a library card. During this time a patron’s borrowing privileges will be limited to four items at a time (2 video and 2 other). At the conclusion of the probationary period, full borrowing privileges will be allowed. Student Accounts In acknowledgement that the local university's provide open access to citizens of the general public, the Clark County Library will allow students access to the public library. Students must provide a valid college ID from Henderson State University or Ouachita Baptist University, upon library card application and renewal. Additionally Students must provide their local physical address and a mailing address for their place of permanent residence. Proof of physical address (ie. utility bill) will be waived. Students will be limited to 7 items at a time (2 video and 5 other). Limited Accounts Citizens of Clark County who wish to use the library, but who are unable to provide documentation of their street address may be issued a Limited Account. An applicant for a Limited Account must provide a mailing address, but does not have to show proof of a physical address. These accounts are limited to four items at a time (2 video and 2 other). Non-Resident Clark County Card Holders: There is a fifteen dollar charge ($15.00) for non residents of the county to have a library card. Non-resident applicants must provide the same documentation as any other applicant. Non-Resident card holders will have the same borrowing privileges as regular card holders. Gateway Card: Clark County residents wishing to participate in the Gateway program must have a Clark County Library card that is currently in good standing and was issued a minimum of 6 weeks in advance of the application for a Gateway Card. The requirements for this program are determined by the Gateway Program, so the application must be completed in full. Only library card holders age 14 and up may qualify for a Gateway Card. A new application must be completed annually. Non-residents wishing to participate in the Gateway Card program at the Clark County Library must provide a copy of their Gateway Card application and show their card at the time of application for a Clark County Library Card. These applicants must meet all application guidelines, except the alternate phone number may be of someone in their own county.
Lost or misplaced Cards: The first card issued is free. Replacement cards are $2.00 each. All lost cards should be reported immediately to ensure that unapproved checkouts are not allowed. Replacement cards will only be replaced if an ID is shown at the time of replacement. Items checked out on an unreported lost card, are the responsibility of the account holder. Change of Address / Account Updates: If a patron moves, he/she must provide a printed proof of the new address to update their library card. It is the patron's responsibility to inform the library of such changes. The library maintains the right to update account information as needed or as policy dictates. Accounts must be updated a minimum of once per year. Borrowing Policy: Library materials are checked out where the following applies: Magazines1 Week; with a limit of 3 per card. Videos 3 Week; with a limit of 2 per card. All other materials3 Weeks; with a limit of 20 items per card; with a limit to 3 per non-fiction subject (identified by the first 4 digits of the classification number). Ephemra1 Week; with a limit of 1 per card. Items may be renewed two times, unless the item is on hold for another patron. Renewals may be done by phone when necessary. The patron who the card is issued to is responsible for all items checked out on the card regardless if they were present at the checkout. Reserves/Holds: Any item may be placed on hold for a library patron. If a patron has fines or overdue items, he/she shall not be permitted to place library materials on hold. There is a maximum of five (5) holds per library card. Deposits: Some items may be subject to a deposit. This is not to be done for the limitation of access, but for the preservation of items that are often stolen or damaged. When a deposit item is returned, the patron will be issued a check for the amount of their deposit. Deposits will be issued only during the working hours of the Library Manager.
Care of Library Items: All Library materials are expected to be returned in the same condition as they were borrowed. It is the patron’s responsibility to check an item for damage and report it as such prior to checking out an item. Damaged library materials must be paid for before any other library materials can be borrowed. Failure to return clean, properly used materials will result in library privileges being revoked and charges for the repair or replacement. Material Replacement: If an item or items must be replaced, patrons will be charged the replacement cost for the materials plus a processing fee that shall be determined by library staff. Processing fees reflect the libraries loss of staff time to replace misused or damaged materials. A processing fee shall be determined on a case by case basis depending on the amount of time that is needed to process the claim. No processing fee shall exceed the maximum amount of fines per item, but shall be added to the item(s) cost upon completion of the claim. Fines and Fees: Replacement fees are charged on all lost or damaged items. Items are considered lost if a patron reports an item as so, or if an item is overdue for more than 90 days. Lost items cannot be returned and are always subject to replacement fees. Replacement fees are charged on all items that are returned in damaged condition. Damaged condition is defined as an item that is returned in a condition less than when it was checked out. This may include: water damage, stains, torn pages or cover, bad odor, insect activity, pet related damage, damaged or missing case/bag, missing components, etc. Those owing more than $5.00 in r fees will be prohibited from checking out additional items. In addition, accounts with fees totaling less than $5.00 will be restricted if the amount remains unpaid for over six months.